Organizing corporate offsite events can be tricky for Event Coordinators and Planners. They have to put the entire event or workshop together, are responsible for taking people out of their day to day routine, and be on top of any issues that may arise. Here are 3 simple steps to consider to help play a more proactive and consultative role in events.
Building Relationships
Establish that you are the “go-to” person for all of the participant’s needs or concerns during the event.
Spark conversation and provide tools to cultivate lasting relationships such as group exercises or team bonding activities. Camaraderie is a cornerstone in playing a more proactive and consultative role as an Event Planner or Coordinator. Most importantly, build a community and continue to build relationships after your event. After all is said and done, reach out to connections you made during the event and follow up with them. This can be something as simple as a recap file of the event, a one-pager about your company’s services, or even what your conversation was about.
Environment
The setting of your event has a much bigger impact than you would expect. The last thing anyone wants to do is to go into a dim, dull, and boring conference room for an offsite workshop. They suppress creativity and kill collaboration. All attendees should be inspired by the time they enter and their brains should stay stimulated until the time they leave. Adding toys, natural decor, or even something as simple as comfortable chairs into your workshop will liven the room and promote out-of-the-box thinking.
Create A Sense of Accomplishment
People like to know that their task is worth doing and will yield some sort of result. Ensure that your participants feel accomplished every step of the way with a visual display of work done throughout the duration of the event. Building a sense of accomplishment is a great way to keep the attendees motivated, engaged, and working hard.
Take the learnings from this article and apply them to the information in Overcoming Challenges to help you pull of a successful offsite corporate event! If you have any other inquiries about our space or services, please don’t hesitate to email info@innovationloft.com or give us a call at 646-692-3522.
